Exhibitors FAQ

Is there a Facebook Event page?
Yes! Keep up with up to the minute announcements at:
https://www.facebook.com/events/1739794172960316/

Location:
Tidewater Comicon
Virginia Beach Convention Center
1000 19th Street
Virginia Beach, VA 23451

How much is parking?
Parking is FREE at the convention center

What are the show hours?
Convention Hours:
May 13-14 Sat 10-6, Sun 10-5.

Can I split my booth/table with another artist/vendor?
No. Table splitting is expressly prohibited.

How many badges come with each table?
Each table/booth receives 2 exhibitor wristbands. You can purchase a 3rd pass for half-off during load in. Any additional wristbands must be purchased online or at the box office at regular price.

Vendor Booths

How big are the Vendor booths?
-All VENDOR booths are 10ft x 10ft. All vendor tables are 8ft x 2 1/2 ft. Each booth comes with one table and 1 chair. Vendor Corner booths come with 2 tables. Note: We do not provide curtains or tablecloths. Displays can be no more than 10ft high.

Artist Alley Tables

How big are the Artist Alley tables?
-All artist alley tables are 6ft x 2 1/2 ft and include a few feet of space behind for signage, etc. Displays can be no more than 10ft high.

Can I pick my table?
Sadly we do not take table requests.

Artist Alley Note: To keep things from getting cramped there can be no more than two people behind an artist alley table at any time.

Clubs, Cons, and Cause tables

How big are the Club, Con, and Cause tables?
-6ft x 2 1/2 ft and include a few feet of space behind for signage, etc.

How many badges come with each table?
Each table/booth receives 2 exhibitor badges. You can purchase a 3rd pass for half-off during load in. Any additional passes must be purchased online or at the box office at regular price.

Can I get another chair?
Additional chairs can be rented from the convention center ($5) with a max of 1 more per booth. Total of two chairs behind ANY table.
(Why 1? We don’t want to overcrowd the Vendor/Artist areas.)
We recommend bringing an extra foldout chair if you need one.

Electricity and Wifi

Is electricity and wifi included with my table?
No. Electricity is available through the convention center for an additional fee here :
http://www.visitvirginiabeach.com/conventioncenter/exhibitorservices/
FINAL CUTOFF DATE FOR PRE-ORDER ELECTRIC IS 5PM ON MAY 9TH

NOTE: Wifi is available through a pop up screen on the day of the show. Please do not purchase the internet through exhibitor services.

Lunch

Can I order lunch so I don’t have to wait in the concession lines?
Yes. You can fill out this form and FAX it or email it to the convention center. CLICK HERE
http://tidewatercomicon.com/wp-content/uploads/Comicon-Vendor-Lunch-Special.pdf

When is load in?
Load in hours are 6pm-10pm on Friday May 12, 2017. And 6am-9:45am on Saturday May 13, 2017.
At 9:30am the LARGE roll up doors will close. You can still use the regular load in doors.
At 10am on Sat the gates will be closed and WILL NOT reopen until the close of the show on Sunday.
This year anyone in hall A (Booths 1600 and up) need to load-in Saturday Morning. We apologize for the inconvenience.

Where is load-in?
Load in will be at the rear of the building.

From 19th street you will turn at the light on Jefferson and go to the rear gate.

Note: Skipping the line will result in your removal from the show.
Note: All vendors must park OUTSIDE the gates once they have unloaded. Violators will be towed.
You CAN leave your vehicles in the convention center parking overnight.

Where do I get my wristbands?
During Load-In we have a table for you to check in, then get shown to your booth. You will receive your badges and also be able to purchase additional wristbands (if needed) at a discount (maximum of 3 total per booth).

Can I just bring my stuff in the front of the building?
No. In previous years exhibitors have damaged doors coming in with their merch and it is no longer allowed.

Is there security overnight at the show?
Yes. There is security on site at the Virginia Beach Convention Center and the doors to the exhibitor hall are locked. TWCC is not liable for any lost or stolen items at the show so we encourage you to take any items that are of unusually high value with you.

What time is load out?
Load out is from 5pm-9:30pm on Sunday.

I don’t like where my booth is. Can I move?
No. When the maps are finalized that is it and there will no switching around. Anyone violating this policy will be ejected without refund.

The person next to me didn’t show up. Can I have their space?
No. You cannot takeover an empty space.

Can I bring food, pornography, weapons, and fireworks?
No. Anyone violating this policy will be ejected without refund.

Do I get a tablecloth with my booth?
No. But you are welcome to bring your own.

What should I bring for my booth?
Every space is different but there are a few things we’ve noticed seem to help every booth:

Business Cards (To encourage future business)
Email Signup (Clipboard and Paper)
Hand Sanitizer (Avoid the Con Crud)

How can I set up my booth?
There are probably a hundred different variations to set up but here are some great booths from previous exhibitors.